Case Studies/RFID Document Tracking System

IndustrialGovernment & Public SectorRFIDTrackingWorkflow

RFID Document Tracking System

RFID-based document tracking and monitoring system to trace missing documents, reduce human error, and provide operational dashboards for system and user management.

Client

Badan Pertanahan Nasional

Duration

Delivered

Year

2023

Team Size

Project team

Key Outcomes

Document traceabilityRFID-enabled

End-to-end movement tracking with clearer accountability and faster investigations.

Operational visibilityImproved

Dashboards and logs provide status, location history, and exception monitoring.

Process disciplineStrengthened

Scan-based checkpoints reduce manual mistakes and undocumented handovers.

The Challenge

Reducing Loss Risk Through Auditable Physical Document Tracking

Physical documents move across units and locations. Without a reliable tracking system, incidents are hard to resolve and accountability is unclear.

Movement traceability

Each handover must be recorded in a way that is easy to audit and investigate.

RFID device integration

Readers and tag identities must be integrated into a consistent operational workflow.

Accountability and access control

User actions must be traceable and aligned with roles and responsibilities.

Our Approach

RFID Workflow + System of Record + Operational Dashboards

Sintesa delivered scan-driven workflows, a reliable event ledger for traceability, and dashboards for monitoring, reporting, and audit readiness.

Workflow design and exceptions

Defined document states, handover rules, and exception handling paths.

RFID integration layer

Buffered device events, validated reads, and normalized tracking events.

Audit trail and reporting

Searchable history, immutable logs, and operational performance reports.

Administration and governance

Role-based access, location configuration, and device management.

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